We had a special Council meeting this week. Instead of a regular night of councilly business, we reviewed four Section 57 filings. We do these on non-regular meeting nights, because they are a little more like a hearing than a regular council meeting, as the owners of the subject properties are able to come and hear their case, and address Council with their concerns.

A Section 57 Notice on Title is a form of soft enforcement the City can apply on property owners who have been found to be non-compliant to building or zoning Bylaws. A notice goes on the on the property title indicating that the property is not compliant with bylaws, and that the City has ordered the property owner to take corrective action. If the corrective action is taken the notice can be removed, but until then the owner may have difficulty selling the property or securing a mortgage on the property. Most importantly, it lets any potential purchaser know that the property is non-compliant, so they don’t get caught by surprise.

The City doesn’t do too many of these, as they are a bit of a hassle and not the only enforcement tool staff have, but they have a purposeful role. I think we have done fewer than a half dozen in my time on Council. The four reviewed during this meeting were:

1: A house in Queensborough where the owner enclosed an outdoor deck and built a living space into the back of their tandem garage. These works were done without a building permit or inspections, and the resultant living space in the house exceeds the zoning allowance by 319 square feet. The original issues were first identified by Bylaws staff back in 2016, and the owner has shown no proactive measures to address the non-compliance.

2: A house in the West End where the owner enclosed an outdoor deck and built an extension onto an elevated rear deck resulting in a house that is 46 Square Feet above the floor space allowed by zoning and 63 square feet more lot coverage than allowed. These works were done without a building permit or inspections. The issues were first identified in 2016, and the owner has not taken any proactive measures to address the issues.

3: A House in Connaught Heights with a slightly complicated ownership history that has made enforcement difficult. This property also had an unlawfully enclosed deck and an illegal secondary suite with significant safety concerns. The livable floor space exceed zoning allowance by 250 square feet, and these works were done without permits or inspections. Enforcement activities have been going on since 2013, and the owner has refused to comply to previous orders.

4: An industrial property in the Braid Industrial Area where three buildings (two tent-like storage buildings and one office space) were constructed without permits or inspections. This site has a complicated history, in part related to the industrial activity on the site.

Council moved to place the Section 57 notices on all 4 properties. Hopefully, this will compel the owners to bring them into compliance, and no further enforcement action will be required.

February is upon us, the bleakest of months, but nothing brightens up the winter like a Council Meeting! Our Agenda this week began with a couple of presentations from staff:

Economic Development Plan Implementation Update
We got a report on the next phases of implementation in the City’s Economic Development Plan.

Some good stuff has been done, including setting up a “how to” guide to help guide businesses hoping to set up in New West. We are currently working on a “customer journey” audit to better understand the challenges and pitfalls that businesses may have in trying to work with City hall in setting up, hoping to find some efficiencies and help staff see the various processes through the eyes of the applicant coming to City Hall. There is a how to guide available on-line to help new businesses understand the easiest pathway between inevitable hoops. And there are more metrics being collected and reported out on-line to track business growth and economic impact in the City. And some Bylaw service changes to support business licensing better, which came up next.

Update on Licensing and Integrated Services Division
“Integrated Services” is one of those names that could mean basically anything, but in New West it means the department that deals with enforcing (most) bylaws and licensing in the City. Despite the significant growth in the City over the last dozen years, the increased emphasis on progressive enforcement and community outreach, and the introduction of new areas of work (anti-demoviction actions, cannabis retail, ride-hailing, etc.), the department has not grown in staff over that time. They work hard in the Integrated Services division, and it is not easy work. You might want to read the appendix to this report to understand the challenges that our enforcement officers sometimes face when they are at the intersection of unsafe premises, people in distress, and the need to assure public safety.

That doesn’t mean we can’t find better ways to provide the service with the resources we have. This report covers some changes happening in the department to better meet today’s needs. One idea is to shift the License Coordinator position over to a more customer-focused Business License Ambassador role, and more integration with the Economic Development office to assure we are providing the right kind of support for the community. Another is to shift our bylaw enforcement staff from regional coverage (i.e. each take a third of the City) to one where they are responsible for a major category of bylaws – tenant support, construction impacts, and property use.

This is a good news story about staff working hard, achieving great results, and finding efficiencies to reduce the costs.

---

The following items were Moved on Consent:

Budget 2020 Process – Engagement Results
The 2020 Budget process marks the beginning of a new way of doing things. Staff is working hard to engage the public in a more open dialogue about the budget than we have ever done before. We have had council workshops, public open houses, and on-line surveys to inform people about the budget process, and ask them to help us set priorities. Long before decisions are made, we provided the spreadsheets to the public to show what the plan looks like, and have asked them to give us feedback. This report provides some of that feedback.

I don’t think I want to dive too deep in to the feedback here. I’ve read the detailed report, and there will be time to discuss the ideas in it as the budget process is ongoing. I found it especially valuable to be present at the public workshop and hear the conversations going on around the need to invest in infrastructure, the need to take bold action on climate, and concerns about how much money those things may costs. It is also clear (and noted in the report) that there is a lack of clear consensus, which is what you expect from public consultation.

Massey Theatre Working Group Terms of Reference
This is a follow-up on the motion Councillor Trentadue put forward a couple of meetings ago to put together a task force charged with coordinating the details of a new working agreement between Massey Theatre Society and the City in light of the imminent transfer of the Theatre from the School District to the City. If you are into theatres, committees, or terms of reference, this is good reading! If you are into all three, you really should already be on the board of the Massey Theatre Society (or the Royal City Musical theatre, the Vagabond Players, the Arts Council, or any of the other incredible performing arts-supporting organization in this city!)

815 Milton Street: Heritage Revitalization Agreement (815 Milton Street) Amendment Bylaw – Consideration of First and Second Readings
This heritage house in the Brow of the Hill was protected as part of an HRA in 2005. They now want to make improvements to the house to allow a secondary suite, that includes raising the house by four inches (yes, that is 10 centimeters) and to allow the single off-street parking space to be converted to two tandem parking spots. Because of the HRA an amendment would be needed to make this legal. This application will go to public hearing, but because of the relatively minor nature of the changes and the new streamlined process the city is trying to encourage, there will be no public open house or presentation to the RA. If you have concerns, let us know, or show up at the Public Hearing on February 24th.

510 St. George Street: Development Variance Permit to Vary Height Limit – Notice of Opportunity to be Heard
This homeowner in Queens Park wants to lift their house by 3 feet, in order to have a full basement and basement suite, which would move the roof, which is already a little above permitted, to a little plus three feet. The house is subject to the Heritage Conservation Area Bylaw, but is not an HRA protected house. This change will require a zoning variance that will come to an Opportunity to be Hear on February 24th. C’mon out and tell us what you think.

2223 Ninth Avenue: Rezoning for a Single Detached Dwelling including a Secondary Suite and Detached Accessory Building in a Comprehensive Development Zone – Zoning Amendment Bylaw No. 8180, 2020 for Two Readings
This is an application to rezone a single family lot at the top of Connaught Heights where small house still stand between two much larger houses that sit at higher grade (due to some weirdness that used to exist in our zoning bylaw around grade modifications). So the rezoning also includes some relaxations of the definitions of basement and cellar to allow it to be built in a comparable form to the houses on either side. There will be a Public Hearing on February 24th, so join us for this discussion!

Application for Grant Funding for West End Sewer Separation Program to the Investing in Canada Infrastructure Program – Green Infrastructure Environmental Quality
The City of New West still has some significant areas of combined sewer. This means that the stuff you flush mixes with the stuff that runs off or your yard and the streets and it all goes to the sewer treatment plant. Most modern cities (and newer parts of New West) run parallel systems where the flushing goes to the treatment plant, the rain runoff goes to the river. The bad part about combined is that we pay to pump all of that rainwater to the plant, and now that it is mixed with your unmentionables, we need to pay to treat it all. Also, in really bad rain events, there simply isn’t enough capacity to move all that water to the plant, so some of it overflows into the river –taking your previously unmentioned stuff with it.

So the City is in a multi-year, and terribly expensive, process of sewer separation. We have in the past received grants from senior governments to help pay for this, because the environmental benefits of doing this work expand beyond New West. This report informs everyone that we are applying for more grants to do some more of this work in the West End. Our costs for this come out of your sewer fees, senior government grants will reduce the need to increase your sewer fees. Cross your fingers.

719 Colborne Street: Rezoning and Minor Development Permit Applications for Two Accessory Dwellings – Bylaw for Two Readings
This is an application to rezone a single family home on Glenbrook North to formalize a basement suite and convert the existing accessory building to a laneway house. It is a bit of a unique property, with “two fronts”, one on Colborne and one on Park Crescent. The application will go to Public Hearing on what is starting to look like a busy February 24th meeting. C’mon out and tell us what you think.

457 East Columbia Street: Rezoning and Liquor Primary, Family Friendly Endorsement for Arcade – Report for Information
The Arcade in Sapperton has now been operating for a while under their Temporary Use Permit, and looking to apply for a rezoning for permanent use and a liquor license. There will be some community consultation, and we expect this to come back to Council (and to a Public Hearing) this Spring, so keep your ears open.

---

The following items were Removed from Consent for discussion:

Update on Intelligent New West Event Planning
The successful Innovation Week programming of the last couple of years is taking on a new form and a new format. One of the concerns of the existing event was that many people wanted to attend multiple sessions, but simply couldn’t afford to take 3 or 4 consecutive days off to see it all. So the week is now broken up to 4 “Intelligent New West” one-day events, spread across the year.

The first will be an expo on February 20th will be the popular Innovation Expo, where local entrepreneurs and business can learn about how to connect with governments, be that earning government procurement contracts or seeking grants or funding for innovative businesses ideas and growth.

The next will be on March 11th at City Hall, where the Department of Nation Defense is sponsoring an event on “Allies and Modern Trades”, how we can create more space in the Trades (including Technology trades) for women, both as employers and as allies. This will be interesting for people training and/or hoping to work in the trades and employers working with trades.

Amendments to the Sign Bylaw regarding Election Signs
Every election year, we get some feedback on election signs. Many don’t like them, some see them as necessary evil, and very, very, few (outside of the printing and coroplast industries) celebrate new election sign season. With some feedback arising from the 2018 election, staff are recommending some bylaw changes. Biggest among them is doing what some other communities have done, limiting election signs to the 2’ x 2’ “lawn sign” size, and restricting the larger billboard signs. This will reduce the visual hazard of signs, and also level the playing field a bit, as the large signs (and their supporting infrastructure) are expensive. There is also a proposal to ban all “car signs” – meaning (as I interpret it), you can neither apply a sign to a moving vehicle, nor “wrap” your vehicle in a sign. The MayorMobile will roll no more.

As this is (obviously) an area fraught with potential political bias, staff are recommending we take these proposed Bylaw changes out to the public for feedback, and also connect with all of the recent electoral candidates (successful or not) to get feedback prior to asking the Council to vote on a revised Bylaw.

Urban Forest Management Strategy – Community Outreach
We want to increase our tree canopy in the City to help meet our Climate Action goals, and to make for a more livable community. Some of the thousands of new trees we will need to plant will be on City lands (Parks, boulevards, etc.), and some will need ot be on private lands (your yard!). So we want encourage new trees on private yards. This report talks about how we will do that.

We will hold an annual tree sale – every property owner can purchase up to two trees at a subsidized cost of $10. There will be a selection of species appropriate for our climate, and staff will provide some instructions on which type fits best in your chosen location and how to keep your tree alive the for couple of years until it is established;

We will also provide a rebate program for residents that choose to go to the nursery and purchase their own tree for their property. Much like the nematode program, you buy a tree, you put it on your property, you keep it alive, we will give you $20.

Finally, we are going to introduce a program to “adopt” the boulevard tree in front of your house, to connect the homeowner with sources of info to keep their boulevard trees healthy- such as summer watering schedules, mulching, and giving the city notice if the tree is looking damaged or unhealthy.

And that was the work part of Council this week, though we had some interesting delegations that you can enjoy on the Video!

Our meeting this week was a short one agenda-wise, but we made up for it with and afternoon workshop that involved discussion about the upcoming Climate Action public consultation, Council expense policy, and the Regional Growth Strategy. More on those in later posts. We also had some Public Hearings, but we got through our Regular Agenda first:

The following items were Moved on Consent:

Freedom of Information and Protection of Privacy Act Report for 2019
The City is subject to the Freedom of Information and Protection of Privacy Act, which means we have staff who answer to requests for info, and through the framework of the FOIPPA, screen that info for privacy protection concerns before releasing it to the applicant. Annually, they report out on the number of requests and response rate.

Requests have been going up in the last few years. Most applications are related to insurance or legal claims, usually between parties that do not include the City – so things like car crash reports and building inspection reports are common targets. Staff have provided responses within the regulated timeline (30 days) in all cases, which is the goal. Of the 86 requests in 2019, two were forwarded to the provincial Commissioner.

Carter St. Access Road Project – 2019 Budget Variance
As the TMH project in Queensborough is finally coming along, the work the City has long been planning to do to improve the road access to the Queensborough Community Centre coincides with the need to provide road access to the housing – the so-called “Carter Street”. Building roads and bringing old ones up to modern standards in Q’boro is expensive because of soil conditions. In this case, it is a cost-sharing between BC Housing and our existing paving and sewer rehabilitation programs. This cost was always anticipated, but timing has changed, and with the 2020-2024 Financial Plan not completed yet and the road needing to get built, we need to give official authorization to pay for this work (which would normally come with that Financial Plan)

Recruitment 2020: Appointments to Advisory Committees, Commissions, Boards and Panels
Here are the new Committee members. We changed a bit how appointments were made this time around, with staff providing an early screening and recommendations based on providing appropriate skill sets and lived experience from across our community. But Council ultimately has to approve the appointments. If you applied, look for your name here. If you were not selected, please apply again next year, because the new selection process should also increase the turnover of applicants. For everyone who volunteers for City committees, thank you! For those on the FIPRAC and STAC, we will see you soon!

Recruitment 2020: Appointments to the New Westminster Library Board
We also appoint people to serve on the Library Board!

Release of Council Resolution from Closed Meeting: Massey Theatre Working Group
Now that the Theatre Strategy is passed and being implemented, the timing is appropriate for us to have a conversation with the Massey Theatre Society to determine how we can get the most out of our continued relationship in both the Anvil Theatre and the Massey Theatre.

301 Stewardson Way: Development Variance Permit to Vary Sign Bylaw Requirements – Consideration of Notice of Opportunity to be Heard
You might have noticed Key West Ford did a bunch of renovations to their buildings at their dealership at 3rd and Stewardson. They now want to replace their signage, and the unique character of a car dealership doesn’t really mesh cleanly with our Sign Bylaw, which is meant to reflect somewhat more urban settings. So Key West is asking for a sign Bylaw variance. There will be an Opportunity to be Heard on February 24th, so come on out and tell us what you think.

Major Purchases September 1st to December 31st, 2019
This is our every-four-months report on major purchases by the City, so you can see how we spend your money, and the results of our public procurement processes. This also discloses and sole-source contracts we give out, to keep our spending transparent. .

2019 New West Grand Prix
This is a reporting out on the New West Grand Prix, which has become one of the keystone summer events in New West. We have more sponsors coming on, and attendance is up, even if the weather wasn’t perfect this year. Some of the goals around supporting the kids race and getting downtown businesses more engaged were met, and we had (as always – thank you New West!) a tonne of volunteers. We also underspent the budget thanks to some cost efficiencies by staff and 1/3 of it being covered by expanded sponsorship. On to 2020!

---

The following items were Removed from Consent for discussion:

Proposed Child Care Facility Ownership and Management Policy and Provincial Child Care Funding Update
The City is supportive of new Childcare facilities. It is well known that there is a childcare crisis in the City, and has been for a while, but both the City and the provincial government are working hard to address that gap. Of course, “available” and “affordable” are two different things, and we need to improve both.

The current model for most affordable daycare is to have some form of not-for-profit receive subsidies to provide the service that the market simply will not fulfill. The big start-up capital cost is impossible for that model, so the City is making spaces available in City buildings (the QCC, and the CGP replacement, for example) and is leveraging development amenities to get childcare spaces built as part of new buildings.

This policy will help guide what type of operator is appropriate for these City-supported facilities, and where the division of responsibilities lie, like who is responsible for building repairs or utilities in these models? The report here outlines a proposed policy framework to answer these questions and provide some certainty for the operators.

Investment Report to December 31, 2019
This is our regular end-of year report on our investments, for the public record. The City has about $179 Million in the “bank”, most in reserves set aside for upcoming capital projects. We made $4.3M on those investments this year, but the City invests in a pretty low-risk way.

Following up on previous motions from Council to look at divestment from fossil fuels, there has been some progress through the City of New West lobbying the Municipal Finance Authority and other municipalities interested in climate action. It is too early to make any kind of official announcement, but the MFA is working on it, and we may hear something as soon as this spring.

---

We then adopted the following Bylaws:

Development Approval Procedures Amendment Bylaw No. 8152, 2019 and
Development Services Fees and Rates Amendment Bylaw No. 8153,2019
As discussed on December 9th, these Bylaws that adjust the fees for some development service fees as part of our larger process streamlining were adopted by Council.

Building Bylaw Amendment Bylaw No. 8161, 2020
As discussed last meeting, this Bylaw that changes the Building Bylaw to help us support higher-efficiency buildings through the BC Energy Step Code and applying a performance bond on new buildings, was adopted by Council.

Development Services Fees and Rates Amendment Bylaw No. 8177, 2020
As discussed last meeting, this Bylaw to adjust Development fees (once again!) to increase out Preliminary Application Review Fee was adopted by Council.

---

We also had a single item of New Business

271 Francis Way
We had a delegation a few months ago about a conflict between Onni and a Strata in Victoria Hill around parking. Our staff has looked deeper into the issue, and in this motion, Council directs staff to take no further action on this issue. I don’t want to talk further about it right now, because this involves a conflict between two parties in the City and I think it would be inappropriate for me to interject myself in this blog.

---

And after a short break, we had three Public Hearings:

Official Community Plan Amendment Bylaw No. 8151, 2019
This is a bit of an Omnibus OCP amendment to fix a few anomalies in the existing Official Community Plan.

This includes shifts in the Land Use Designation for four specific properties. These are not rezonings of the properties, and are not the result of anticipated change in land use, but the shifting the OCP designation to reflect current use.

361 Keary Street: this property is designated as residential detached on the OCP, but is zoned as multi-family low rise, and has a small apartment building on it. Not fixing the designation during the OCP update was an oversight, and we can fix that now.

345 Keary Street: This property was meant to be designated as residential detached during the OCP process, but was delayed to give a chance to consult with the owner. That consultation has happened now, so staff are proposing the change now.

1906 River Drive: This property is designated as residential detached, but has been zoned heavy industrial for some time, so the designation will be changed to reflect the zoning.

522 Fader Street: this property is designated as residential detached, but is owned by the School District and they requested that it be changed to Major Institutional.

There are also some changes in in language in the Queensborough Community Plan to make the language match the 2017 OCP, and a few grammatical changes in the OCP.

Finally, there are a few process changes here in how we do approvals to streamline the processes. Some Development Permit approvals are being delegated to the Director of Development Services (with an ability to raise them to Council if there are complaints or conflicts arising). Also, some minor DPs (e.g. under $100,000 in improvements) will go straight to staff.

We had one written response and one speaker at the Public Hearing, mostly seeking clarification about how this differs from a rezoning, and expressing concern about one of the properties changing use. Council gave the OCP change Third Reading and Adopted it.

Zoning Amendment (111 First Street, 115 & 117 First Street, and 118 Park Row) Bylaw No. 8175, 2019
There are three properties in the Queens Park neighbourhood around First and Royal that have duplexes on them, but back in 1987 for reasons unknown (but rumored about), they were re-zoned as residential single detached without the consent of the owners. We are now changing them back.

We received three written submissions in support, and a couple of delegations. A couple of the delegations raising concern were confused about the meaning of the rezoning and about the history of one of the sites, but it was never clear to me what their actual concern was- as they never expressed a reason for opposing the change, except that they didn’t understand it. Council gave the Bylaw Third Reading and Adoption.

Zoning Text Amendment Bylaw (230 Keary Street, 268 Nelson’s Court and 228 Nelson’s Crescent (Brewery District)) No. 8164, 2019
The developer of the Brewery District wants to shift some of the land use for the buildings on the site. Wesgroup would like to provide more “Purpose Built Rental”, or Market Rental (as opposed to strata condo ownership) in the Brewery District in exchange for more height (but no increase in density – so taller-but-narrower) for another building on site. This will also shift some of the formerly “omnibus” landuse- which is kind of an open designation that will allow any of residential, commercial, or health care.

It is a bit complicated, but this is how the land use for the three buildings breaks down:

Building 5 (228 Nelson Court) is under construction:
Approved: 80,000SQFT Strata Residential, 82,000 SQFT Market Rental.
Change: 162,000 SQFT Market Rental.

Building 7 (268 Nelson Court) is not yet started:
Approved: 260,000 SQFT “Omnibus”
Change: 210,000 SQFT Market Rental, 50,000SQFT Health/Commercial

Building 8 (230 Keary Street) is not yet started:
Approved: 300,000 SQFT Health/Commercial
Change: 200,000 SQFT “Omnibus”, 100,000 SQFT Health/Commercial

So the end result if these changes are approved:

Landuse             Before SQFT     After SQFT
Strata                     81,000                   0
PBR                        82,000                  371,000
Health Services   300,000                150,000
Omnibus               260,000               200,000

We received on letter in opposition and one delegation from the proponent. In a split vote, Council votes to give this change Third Reading. To me, the commitment to more purpose built and secured market rental in the Sapperton Neighbourhood (more than a quadrupling of the rental density) was the most important consideration. We have been building a lot of rental in New West, but are no-where near closing the rental gap. Seeing the development community commit to rental in New West is a positive for the community.

And that was a night’s work!

The first Council meeting of 2020 was a long one, though the agenda was fairly short. We had a proclamation, and had several open delegations on the both the 2020 capital plan and the recycling centre (along with other topics, as is the nature of open delegations) but this report as always is on the business of the day. I’ll talk in an future blog post about the recycling centre discussion (though this provides some background info), and the 2020 budget will no doubt be the topic of many discussions between now and May!

The following items were Moved on Consent:

263 Jardine Street: Temporary Protection Order Update
Back in November, Council approved a temporary protection order for a single family home in the Queensborough after the owner applied for a demolition permit and the Community Heritage commission requested that efforts be made to save the house for its heritage value. The temporary order gave staff time to connect with the owner and assure they knew of the various incentives and benefits of heritage protection. The owner, once fully informed, decided to go on with demolishing the house and building a new house, as is their right under the zoning entitlement. So Council is lifting the protection order.

---

The following items were Removed From Consent for discussion:

High Performance “Bond” for Energy Step Code Buildings at Level 3 and Higher, and Select Increases to Building and Development Fees – Bylaws for Consideration of Readings
This report is a proposal from staff to make a few changes to building application fees in the City. It includes a significant increase in the application fee for a “preliminary review” of a significant development project, the introduction of a performance bod for high efficiency buildings to assure they meet step code goals, and a few minor “housekeeping” bylaw language changes.

The preliminary review application fee is pretty significant – up to $5,000. But staff have consulted with the development community, and they see a real value in this “early check in” model for the review of major projects, and as it is an optional approach ot any development, it is not causing anyone to pull their hair out, which is interesting for any fee increase.

The Performance Bond is a good way to incentivize compliance, but not so high that it disincentives building new homes during an ongoing housing supply crisis. And it helps us meet our building efficiency goals for the community. Council moved to approve these changes being read into a Bylaw.

Zoning Bylaw Work Program to Address Sustainable Transportation and Accessibility Objectives
Zoning policy is transportation policy, and vice versa. Smart growth means building transit-oriented communities where people have a lower risk of using a car, or even of owning a car, and a lower risk for being car-dependent for their everyday lives.

This is a heads-up from staff of some policy work for which Council has been asking for a while, to update the type and amount of off-street parking we require in new development to better reflect our strategic plans, our Master Transportation Plan, and the Climate Emergency goals. As this is preliminary, there is policy development work to be done, and bylaw changes will come back to Council, but I wanted to assure staff were thinking along the lines of looking a signficiant reductions in parking requirements for our transit-oriented development areas, and are thinking about end-of-trip facilities for both bicycles and e-bikes, and how those are managed in Condo buildings. The current “required bike room” bylaws do not always assure safe storage is available for residents and renters in multi-family, and this is will be an increasing need in our community as we start to transition to a car-light community.

Child Protection Policy and Procedures
This is a follow-up report on work our staff have been doing to update training and practices in all public buildings to better protect children from harm and exploitation.

---

We also had an Opportunity to be Heard on a Variance:

Development Variance Permit DVP00672 for 312 Fifth Street
As mentioned in a previous meeting, this heritage restoration project went sideways. Though the house will still be more or less preserved, there has been enough modification of the building materials that the restoration no longer meets nationally-recognized heritage conservation guidelines, so the benefits afforded the owner through the Heritage Restoration Agreement were rescinded. The work on the house still requires a couple of minor variances, and therefore we have to have an Opportunity to be Heard to assure the public has an opportunity to opine on those variances.

We received a single piece of correspondence (a neighbour’s letter of support) and no-one came to speak the variances. Council moved to approve these variances.

---

We had some Bylaws to adopt:

Sign Bylaw Amendment Bylaw No. 8132, 2019
This Bylaw Amendment, which we gave Three Readings back on December 9th, makes some changes to our Sign Bylaw in order to reduce the need for variance applications and bring the Bylaw more in line with recent practice in regulating signs. Adopted by council, and now it’s the Law of the Land!

Heritage Revitalization Agreement and Heritage Designation (312 Fifth Street) Rescinding Bylaw No. 8171, 2019
This is the official removal of Heritage Designation and removal of the benefits provided the homeowner by the HRA, related to the variance application earlier in the meeting.

Heritage Revitalization Agreement (647 Ewen) Bylaw No. 8068, 2019
Heritage Designation Bylaw (647 Ewen Avenue) No. 8069, 2019
This is the Bylaw that formally protects the Slovak Hall and provides the HRA that supports the development of a small townhouse development attached to the hall. Adopted by Council, and now the law.

---

Finally, we had an item of New Business:

Motion: A Welcoming and Inclusive City
Councillor Nakagawa brought forward this motion asking staff to look into several different potential ways to improve consultation in the City, and make the work that Council does more accessible to more people. Some of it is right along the line of our Public Engagement Strategy and Work Plan that came out of the Public Engagement Task from last term, others are somewhat more general accessibility and inclusion ideas that should make for a more welcoming and inclusive community. This motion asked staff to report back with ideas of how to implement these. Council voted unanimously to support the motion.

Our last Council meeting of 2019 included and afternoon workshop where staff presented some framework ideas on a new Inclusionary Housing policy – you housing and policy wonks might want to catch the video and see what the City is dreaming up! That will all come to regular council as the program is put together, so I’m sticking to regular Council business here. Our evening Agenda started with two presentations:

Theatre Strategy for approval
The City owns two performing arts theatres, and will own three in the near future when the Massey Theatre is exchanged to the City from the School District as the new High School is built. With a total of 1761 city-owned theatre seats and three stages, this is a pretty significant investment for a City of 72,000 people. Making the most of this asset, and the important relationships we have with non-profit operators of these theatres, is the goal of this strategy.

The big goal is to have a thriving theatre scene, from students learning the performing arts to dedicated local amateurs, regional professional productions and major touring acts (I still can’t believe I saw Nick Cave in New Westminster!), assure that our non-profit partners have the tools they need to remain financially solvent, and assure the theater assets are maintained. There are a myriad of cultural benefits and business spin-off from this, and I’m glad to see council support the strategy.

Queen’s Park Sportsplex Update
At long last, the Sportsplex is being built. This has been a long journey – much longer than most would want. We had some delays getting the insurance claim worked out, we bounced around the idea of a temporary building, and expanded gym space at the NWACC caused us to re-evaluate some of the programming needs, then we had a failed procurement for our first version of the replacement. But at long last we have a solid plan for a modern, high efficiency, uber-accessible multi-purpose building, and the beams are being installed as you read this. It will be ready to open in the spring to finally give those activities that have been displaced a stable home.

---

The following items were moved by Council On Consent:

New Guidelines for Residents’ Associations
As part of our ongoing efforts to improve community engagement and make our Committee and Council Advisory systems work better, we are making a new commitment to our 12 Residents Associations at the same time as we are disbanding the existing RA forum. Instead, we are assigning each RA a Council Liaison, which will change every two years (I was assigned to Glenbrooke North and Queensborough for the first 2-year term). The role of Liaison is not rigidly defined, and I will be reaching out to “my” two RAs early in the New Year to see how they want this new relationship to work. We will also have an annual RA forum with all of Council, where Council meets with representatives of the 12 RAs. Finally, the City will continue to provide a very modest $200 operating grant to any RA who asks for it, to help with minor administrative costs like maintaining a website or creating leaflets.

705 Queen’s Avenue: Proposed Temporary Use Permit – Results of Applicant Led Consultation
Westminster House wants to expand their operations in the Brow of the Hill to provide more supportive housing for women. They had an open house that was widely advertised and poorly attended, with the only attendees showing support of the project. The Brow of the Hill RA also expressed support. This report is only on the results of that consultation and informs the ongoing Temporary Use Permit application, which came to an Opportunity to be Heard later in the meeting (see below).

Queen’s Park Heritage Conservation Area: Zoning Amendment Bylaw to Rezone Three Non-Conforming Properties to Duplex Districts (RT-1)- Bylaw for Two Readings
For reasons unknown (but ripe with inference and allegations of how Council operated in the 1980s), three duplex houses in Queens Park were re-zoned to single family in 1987. They all have duplexes on them now, and through the Queens Park Heritage Conservation Area work, this mis-zoning was identified. The owners of these houses are supportive of the City changing the zoning back to the appropriate category for these three properties only. It is still a Rezoning, which will require a Public Hearing, so I will hold further comment until then.

312 Fifth Street: Bylaw No. 8171, 2019 to Rescind Heritage Revitalization Agreement Bylaw No. 7979, 2018 and Heritage Designation Bylaw No. 7980, 2018 – Bylaw For Three Readings and Consideration of Notice of Opportunity to be Heard for Development Variance Permit
There was a Heritage Revitalization Agreement on a property in Queens Park, where the homeowner promised the City to restore and preserve a heritage house in exchange for some variances and extra zoning entitlement to build a larger-than-normal laneway house. Subsequently, the work done on the heritage house broke that agreement, and has resulted in the heritage benefits of the project being lost to the community. So the City is taking away the entitlements granted.

A the same time, there was some work done as part of that HRA that is now difficult to undo, so we need to go through a Variance process to allow the porch on the house that is already mostly built to remain. That requires an Opportunity to be Heard, which seems a strange waste of everybody’s time, but such is the law.

97 Braid Street: Extension of Temporary Use Permit for the Royal Columbian Hospital Temporary Off-Site Parking Lot
That big parking lot by Braid Station is to support the work happening at RCH (there are shuttles that run between the two). It is there on a Temporary Use Permit, as the Sapperton Green development works its way through design and approvals. The TUP needs to be extended for another three years.

Development Review Streamlining: Proposed Improvements in Support of Reallocating Resources to Council Priorities
We are updating some of the processes in our Planning department to make things work more efficiently, better manage employee workload, and hopefully provide better customer service. This is kind of an omnibus report outlining various changes:
Completed and Proposed Improvements to Development Review
Process and Regulations This would allow staff to amalgamate reports when there are two different application types on one project, e.g.: an affordable housing project that need a rezoning and a housing agreement; reduce the review steps for small projects of less than 5 units; remove the neighbourhood consultation step from laneway house projects where the project meets zoning regulations; and simplify secondary suite requirements while maintaining life/safety standards)
Sign Permit Application Improvements: Sign Bylaw Amendment Bylaw
No. 8132, 2019 – for Three Readings This would update our sign bylaw to reduce the number of variance applications required.
Official Community Plan Update and Development Permit Process Improvements: Official Community Plan Amendment Bylaw No. 8151, 2019, Development Approval Procedures Amendment Bylaw No. 8152, 2019, and Development Services Fees and Rates Amendment Bylaw No. 8153, 2019 – For Consideration of Readings This would update our OCP to introduce some of the streamlining effects, including delegating some Council powers to the Director of Development Services; change the Land use Designation (not the zoning) of 4 properties that are not operating as currently designated; align some of the language between the OCP, and the Queensborough Community Plan; and update some planning and development permit fees.

Brewery District (Wesgroup Project): Request for Construction Noise Bylaw Exemption
We need to change how we do this. We have 90,000 vehicles a day streaming through the Brunette Ave corridor. Any reduction in lane capacity will, according to staff, grind the entire region to a halt and compromise the safety of untold workers and residents. So when road works have to happen (and they do), we need to do it at night. Then I hear form angry residents because someone is operating a backhoe in front of their house at 2am, and they need to sleep. So what to do?

Currently we grant that exception, let them work at night, because keeping traffic flowing is more important that people getting sleep. I still don’t believe that reflects our values as a community, and believe that traffic flowing is just as dangerous and disruptive to my community and traffic constricted. I content more people are injured and killed by free flowing traffic than speed-constricted traffic, but I appear to be the only person who feels this way.

The proponent here says they are going to take great effort to work quietly, the Hospital and others are concerned about traffic impacts, and the last phase of night work in this area did not result in complaints. And at some point when our engineering staff suggest to you serious safety concerns, you have to listen. Council voted (on consent) to give the variance.

Budget Process: Capital Program aligned by Council’s Strategic Priorities
This bundle of reports and tables provides some of the background data staff will use to lead the public conversations about our Capital Budget that is ongoing now. This compliments the data we got last meeting, and the Climate action budget priority info provided below. If you have feedback to Council about the Capital Budget (and I know you do!) you will be able to go to an open house and/or fill out an online survey you can find here.

Mayor’s Transportation Task Force: Royal Columbia Hospital Redevelopment – Parking Requirements and Pedestrian Connectivity to Sapperton Skytrain Station
We are working with Fraser Health on the RCH rezoning, and the Mayors Transportation Task force has put forward some strong recommendations on how to address some of the City’s transportation and climate change priorities in the new buildings. The first design has not seemed to hit the mark (from a City perspective) on accessibility or designed-in active transportation features. So we sent some suggestions to Fraser Health. I maybe would have pointed out that getting people out of cars is a public health intervention, but maybe that is a bit too on-nose.

---

The following items were Removed from Consent for discussion:

Capital Budget 2020-2024 Climate Action Memos
This report provides a bit more detail on a couple of parts of the Capital budget numbers we were given last meeting, with more discussion of the climate action targets, and how the “climate impact” of funded projects is weighed against other important maintenance-of-operations needs. Not everything in the plan will be a climate action – maintaining a retaining wall (for example) may not have a climate impact, but failing to do so may result in a structural failure and risk to the City, so risks like this need to be balanced. This is a crude example, but the same logic can be applied to many City operations, some of which even have negative climate impacts.

The public consultation on our Capital Budget is ongoing, if you want to ask questions or provide input on these priorities – a survey will be open soon! We are going to have to make the hard decisions early in the New Year.

Recruitment 2020: Appointments to the New Westminster Library Board
The Library Board provides governance oversight for the city of New Westminster’s single most used public facility. This is an important volunteer role, and I really appreciate the folks who step up to provide this service to the community. Three re-appointments re-appointed!

Release of Items from Closed Meetings
This report is from our Clerk to clarify some of the procedural hiccups that happened at the end of last meeting. Nothing went “wrong”, but there was some procedural confusion, and the City Clerk is a bit of a stickler about procedure, because that is her job and because it matters.

Things in Closed (or more correctly and jargon in camera as I wrote about recently) are there because they contain sensitive information, sometimes sensitive to the business interests of the City, sometimes because they involve private citizens whose privacy should be protected as much as possible. This sometimes creates a situation like last week where Council makes decision in closed, but staff needs to action that decision, which requires the item be brought in to open. Ideally, there is an opportunity for staff to communicate with the private citizen before it becomes an open item so that they are the first to know – no-one wants to read on Twitter that their personal business is being discussed in Council. Staff do their best to make sure residents and business are informed before these items hit open meetings.

The Clerk has recommended a process to make release of information from a Closed decision work more smoothly in future meetings, but the suggestion that only the resolution passed in closed be read by the Mayor caused me some issue. By my reading, this would mean we were able to tell the public the result of a decision, but were not able to discuss the details, because they would all remain in closed. The more common practice now is for the Clerk to produce an open report that strips the sensitive or Section 90 restricted information so it was clear to Council what were able to talk about to the public and what we aren’t. This report did not make clear that distinction, so we sent it back to the clerk for a bit more work.

TransLink/SkyTrain Communications Upgrade: Request for Construction Noise Bylaw Exemption
TransLink needs to do electronics and communications systems upgrades in the City’s 5 SkyTrain Stations. By obvious necessity, much of this needs to happen when the trains are not running, which means at night, which is outside of permitted construction noise hours in New West. They are applying for a single Construction Noise Variance for 4 stations, each of which has a 3- to 4- month construction schedule.

They are doing what they can to reduce the noise generated, and are going to be doing direct mail-out communications to the neighbours immediately adjacent to the stations. I requested that Council receive a report after the first phase of work (the 22nd Street Station work) is completed detailing the complaints, mitigation undertaken, and lessons learned, so we can be assured that complaints are being responded to and issues addressed where possible. Councillor McEvoy asked that they give a wider buffer around Christmas. Council approved with these two conditions.

Proposed Child Care Facility Ownership and Management Policy and Provincial Child Care Funding Update
Cities are getting deeper into childcare. We have a provincial government willing to help fund childcare (which is a nice shift), but it will fall on Cities to support childcare through amenity contributions and grants. New West does both. We are also granting City-owned property and investing capital funds to get them operating. We need to set some policy about who we are going to partner with for these City-subsidized operations. This policy will outline how those services should be supported, based on their structure and the level of City involvement. If childcare is in a City building, we will have a lease relationship to the provider managed by Parks; if it is a stand-alone building on City owned land, the City will retain ownership of the land and building with a lease managed by Engineering; if the child care is in a mixed-use development as an amenity, the lease will be managed by the Engineering department.

Inevitably, the City being involved in this is going to increase your taxes, because this is a new service area and we are going to have to have staff to manage it.

Neighbourhood Traffic Advisory Committee: Advisory Committee Structure Changes and Future Engagement with Residents’ Associations
The NTAC is no longer going to meet. This is a shift in how we manage communication about traffic issues in the City, and we are getting away from using a committee structure to manage parochial traffic issues. We are integrating all transportation types into the new Sustainable Transportation Advisory Committee (“STAC”) whose work will be aligned with the Mayors Transportation Task Force and the Master Transportation Plan.

The NTAC made a few suggestions on how the City can still engage with neighbourhoods through these changes, including assuring broad neighbourhood representation on STAC. They also recommended the City do more to acknowledge the efforts of our community volunteers, which is a good point. Council moved to accept the recommendations, based on the approaches staff recommended.

---

We then had an Opportunity to Be Heard:

Temporary Use Permit TUP00021 for 705 Queen’s Avenue
As mentioned above, Westminster House wants to expand operations to a new residential house in the Brow of the Hill neighbourhood. This requires that the City wither do a zoning amendment (because running a recovery residence does not fit approved land use of the house) or do a Temporary Use Permit for up to three years. This latter process is temporary, but much quicker and easier for the proponent.

We had a single piece of written correspondence in support of the application, and four members of the public came to speak in favour of the project. The public consultation (see above) did not raise any red flags. Westminster House do great and really important work, and are the most respectful residential neighbours one could hope to have. Council was very supportive of this application.

---

We then had a significant number of Bylaws to adopt:

Council Procedure Bylaw Amendment Bylaw No. 8162, 2019
This Bylaw amends the one that governs all of the procedures in how our Council Meetings work. We are instituting some streamlining – including reducing the amount f time Councilors can speak on a single topic – and the Bylaw was adopted by a split vote. Get out your stopwatches, folks!

Engineering User Fees and Rates Amendment (Fees) Bylaw No. 8165, 2019,
Electrical Utility Amendment Bylaw (Schedule B) No. 8167, 2019,
Development Services Fees and Rates Amendment Bylaw No. 8157, 2019,
Cultural Services Fees and Charges Amendment Bylaw No. 8166, 2019,
Engineering User Fees and Rates Amendment (Rates) Bylaw No. 8174, 2019, and
Electrical Utility Amendment Bylaw (Schedule A) No. 8173, 2019,
These Bylaws that adjust our various fees and non-tax revenue, updated every year as part of our budget process, were adopted by Council.

Water Shortage Response Amendment Bylaw No. 8170, 2019
This Bylaw that brings our water shortage response fees and charges in line with the rest of our engineering charges to make administration easier was adopted by Council. It can’t be New Orleans every night, folks.

Official Community Plan Amendment (Queensborough Residential Low Density) Bylaw No. 8122, 2019
This is the final adoption of the OCP amendment for a development (a combination of preserving the Slovak Hall and building adjacent townhouses) that was approved through the Public Hearing process back on June 24, 2019.

---

And that is the end of business for 2019. I hope everyone has a good holidays. I am going to take a bit of a Social Media break for the rest of December, though I may get a chance to pump out a few blog posts, I’m just not sure if the mood will strike. See you all in 2020!

The last council meeting of the month usually includes a Public Hearing meeting, and November 25th was no exception. What was different was we changed the timing so we had a full hour of meeting before the public hearing, which made it much easier for us to get some of the non-public-hearing work done and let some of our staff go home a little earlier. So my order of things may be a little off here, but the Agenda was something like this:

Proposed 2020-2024 Capital Program
We started off with a presentation on the (still very draft) Capital Plan to fit into the 2020-2024 financial plan. The biggest part of this work right now is not deciding what things we could do in the next 5 years, but what we are NOT going to do, because the Capital plan as presented in preceding months is simply too big. The NWAAC is blowing a $100 Million hole through the plan, and other things are going to need to be scaled back or deferred.

I will talk more about this in the months ahead, but more importantly, Council endorsed a public engagement plan to have the public help us set capital priorities, and hopefully get some feed back on where we see the budget going. How do we prioritize? This is a conversation Council has to have, and a conversation we need to have with the residents of New West.

---

The following items were Moved on Consent:

263 Jardine Street: Temporary Protection Order
The owner of a 1922 house in Queensborough wants to demolish it, and presumably replace it with a new house. The City has a policy that 60+ year old houses up for demolition pass through the Community Heritage Commission prior to demo approval, and the community has raised some concerns about the heritage value of this house. The CHC recommend we put a 60-day stay on the demolition order to try to convince the owner to not knock it down, or find alternatives.

Heritage Register Update
4 houses in the City that have received some sort of zoning entitlement through Heritage Restoration Agreements are being added to the Heritage Register.

Amendment to Water Shortage Response Bylaw
This is a housekeeping amendment to bring the water shortage fees and fines into the regular engineering rates bylaw so they can have synchronized annual review. This changes literally nothing except how we operationally account for the fees and the process required to change them in the future.

660 Quayside Drive (Pier West BOSA Development) – Status of Construction
This is an update on construction activities at the Pier West site on the waterfront. After some difficult issues arose last summer, Bosa has spent more time communicating with stakeholders in the neighbourhood and has worked out some of those issues. The overpass at Sixth Street is delayed by railway approvals (but coming along). There are still some “in river works” that need to happen this winter during the “fisheries window” when they will have the least impact on fish in the river due to seasonal migration. The eventual closure of Quayside Drive at Begbie is delayed until 2023, and will be limited to 6-8 weeks; the earlier scenario of a year or longer closure has been avoided though creative project management and some shifting of how the underground parking will be structured.

There have been some challenges maintaining accessibility through the site, as Bosa have committed to do until the Sixth Street overpass is completed. City Staff and Bosa are continuing to work through some of these issues, and Bosa has been fast to make necessary improvements when identified.

User Fees and Rates Review for 2020, Amendment Bylaws for Three Readings
After a review in principle last meeting, Staff have now sketched up the necessary Bylaws to adjust our Users Fees and Rates for 2020. The Shoe Shine Stand business license rate remains unchanged at $95.98 for up to 5 chairs, and $17.77 per chair for 6 or more.

Electrical and Engineering Utility Amendment Bylaw report
After a review in principle back in the November 4 meeting, Staff have now sketched up the necessary Bylaws to adjust our Utility fees for the next year. Water (7%) Sewer (7%) and Solid Waste (12%) increases are what was projected last year, and reflect our current 5-year financial plan so no change there. Electric utility will be going up 3.8%, which is from the already-project 2.8% increase plus a 1% increase to the Rate Rider which (along with half of the existing 5% Rate Rider) be directed to a Climate Action reserve fund to pay for some of the Climate Action initiatives in the community.

Justice Committee Terms of Reference – Unit Coordinator of the New Westminster Victim Assistance Association
We are adjusting the terms for this committee to assure a member of the New Westminster Victim Assistance Association is included.

---

The following items were Removed from Consent for discussion:

Tourism New Westminster request for financial support for Municipal Regional District Tax application
Our local Destination Marketing Organization has an opportunity to implement a local 2% – 3% tax on local hotel rooms, as is common throughout BC. This fund would go directly to fund the Tourism New West operations, and would finally establish consistent funding for their operations. They are requesting some seed money to set up the most robust application. This one-time request will come from existing budget in the CAO’s office.

Council Procedure Bylaw Amendment Bylaw No. 8162, 2019 – Second and Third Readings
We are making a subtle change in how our Public Delegations work, mostly to assure time-sensitive business can get done on Council nights and to help assure delegation space at council remains accessible to as many people as possible. Hopefully, things will run a little more efficiently in the New Year.

230 Keary Street, 268 Nelson’s Court and 228 Nelson’s Crescent (Brewery District): Zoning Amendment Bylaw (Text Amendment) for First and Second Readings and Housing Agreement Amendment Bylaw for Three Readings
Wesgroup is hoping to shift some land use in the next phases of the Brewery District development. They are not increasing density, but want to shift one building (Building 5) from a mix of market rental and strata condo to all market rental, and shift the next building (Building 7) to mostly Market Rental with a smaller commercial/office component, then switch the final all-commercial/office building (Building 8) to be switched to up to 2/3 residential, with the remaining commercial/office. This would also include a significant change in the shape of Building 8 (taller and narrower) but no net increase in density.

I expressed some concerns about how this change will impact some of the other goals we have for Building 8 (i.e. the building of accessible and seamless access between the SkyTrain Station and RCH) and how these changes would impacts the assumptions for traffic impacts and parking needs built into earlier approvals on the site. I was mostly interested in better understanding how our processes to secure commitments around these items fit in this slightly unusual process.

This Bylaw amendment will go to Public Hearing, so I will hold off on further comment until then.

Ride-Hailing: Guiding Principles for Responding to Ride-Hailing
The ride-hailing legislation by the province both gives to and takes away from some powers local governments have in how we regulate businesses and road use in our City. For example, we cannot (sorry Mayor McCallum and Councillor Jackson) stop ride-hailing companies from operating in our City, or even regulate the number of vehicles operating. We can, however, require business licenses for anyone operating on our community, and regulate things like pick-up and drop off rules.

As we are now required to adjust our regulatory environment, staff sought Council support for a set of guiding principles to outline how they should go about putting that regulator environment together.

Not speaking on behalf of Council now, but I believe the rules for ride hailing services should be similar to taxis: they need a business license to operate (and we should take part in any initiative to develop inter-municipal business license agreements with the rest of Greater Vancouver), and that we should regulate pick-up and drop off to assure that public safety, especially that of vulnerable road users, is paramount. I also believe that usage data would be a vital tool to allow municipalities to manage the negative road and traffic system impacts of ride hailing seen in other cities, and it is important that Cities that want it have access to this data.

As far as I can tell, we do not have the regularly authority as a local government to require accessibility standards for the fleet, but this is something we should advocate towards, and I agree with the Provincially proposed approach that a tax be placed on non-accessible rides to fund accessibility upgrades, but I have no idea if this is even functionally possible. We are also unclear if there is even a legislative ability to do per-trip fees, like the City of Vancouver is proposing.

In the end, Council agreed to the guiding principles staff put together to provide a framework for legislation. Staff will continue to work with our neighboring communities to try as best we can to assure that there is some sort of coordinated approach here, as we all agree a patchwork of local regulations will be both hard to enforce, and confusing for the public.

Period Promise Campaign
The City of New Westminster is following the lead of our own School District and a few other communities like the City of Victoria in assuring that Civic Facilities that have washrooms and distribute free toilet paper and paper towels, also provide fee menstrual products. The cost of this program is low in the scale of our public facilities operation budget, but reflects the need to for equity in our public service offerings. In hindsight, it is remarkable it took us this long to think this is right.

---

We had a single piece of Correspondence with a follow-up action:

Metro Vancouver letter dated November 4, 2019 regarding consent to Metro Vancouver Regional Parks Service Amendment Bylaw No. 1290
We are a member of Metro Vancouver, and therefore part owner of the Regional Parks. There is a park on the edge of Metro Vancouver in Langley that overlaps into adjacent Abbotsford (“Aldergrove Regional Park”), and we need to agree to allow Metro Vancouver to maintain a park that is not, strictly, within Metro Vancouver. 2/3 of Metro Vancouver communities have to consent to this idea, and New Westminster formally consented to it.

---

We also had to Late Additions to the Agenda:

318 Columbia Street life safety
Bylaws brought to our attention a commercial property that had some unapproved residential units in it that presented some life safety issues. They updated us on some proposed enforcement actions, and will work with the building owner to bring things into compliance.

Closed motion letter to Port Moody
This is a weird one. New West Council was communicating with another municipality over some board appointment issues, and someone in that municipality provided to the media information about closed correspondence, which is clearly a violation of Section 90 of the Community Charter. This put members of our Council in a difficult situation where we were asked to comment about closed deliberations, which would have put us in violation of the Charter. So our Clerk decided it was best to release the correspondence from closed so that we were free to discuss it. I will write more about this in a future post. It’s gross, but here we are.

---

We then held our Public Hearing and addressed the Bylaws being considered:

Official Community Plan Amendment (Removal of Queen’s Park Heritage Conservation Area Related Protection from Seven Properties) Bylaw No. 8156, 2019
This Bylaw would wrap up the largest part of work related to the Heritage Conservation Area in Queens Park. When the HCA Bylaw was adopted, there was a division between protected heritage houses and unprotected non-heritage houses. There were 86 properties (out of ~700) that were old enough to qualify for heritage protection, but had other confounding factors that made it difficult to determine at first pass if they qualified to be protected. We have since been going through a systematic process to move all of these to Protected or Not Protected, based on their heritage merit, potential to achieve zoning entitlements, and building condition.

At a second more detailed screening back in 2018, 33 were removed from protection based on heritage merit, and 6 more are recommended for such removal now after a third level of screening. Of the 47 remaining, one more is recommended for removal due to zoning entitlement issues, which would move the remaining 46 into fully protected status.

We received several pieces of correspondence, some opposing any removals, one opposing a specific removal, a few agreeing with removals, and a few asking to have their property added to the removed list. The public delegations were mostly representing that last group, with a few showing support for the HCA process that got us this far.

Council Gave the Bylaw Third Reading and Adoption after the Public Hearing.

Official Community Plan Amendment Bylaw (1111 Sixth Avenue) No. 8145, 2019 and
Heritage Revitalization Agreement Bylaw (1111 Sixth Avenue) No. 8146, 2019
This project would remove the small office-type building that is adjacent to the historic Shiloh Sixth Avenue United Church and replace it (and the empty parking lot next door) with a larger 4-story building with underground parking. There would be a sizeable (114 spaces!) childcare facility in that new building. In the meantime, a conservation plan would further protect the adjacent Shiloh Church building according to a conservation plan.

We had a few people come to speak to Council, mostly concerned about the impact on the alleyway and the ability for it to handle the inferred traffic increases related to the Daycare. None was strongly opposed, just worried that the City address these impacts.

Council moved to support Third reading for both of these bylaws.

---

We then had Opportunities to be Heard on some variance permits:

Development Variance Permit DVP00670 for 221 St Patrick Street
The applicant wants to raise their house to make the basement space 8’, which means lifting the house by 1.2 feet. The house is already 0.7 feet above allowable height limit, this will put it 1.9 feet above, which is not out of scale with adjacent properties. No-one came to speak to Council on the matter, and Council moved to approve the variance.

Development Variance Permit DVP00671 for 330 E. Columbia Street (Royal Columbian Hospital)
The Hospital needs wayfinding signage, and it doesn’t meet the strict guidelines of our sign bylaw, so they need a variance. No-one came to speak to Council on the matter, and Council moved to approve the variance.

Development Variance Permit DVP00669 for 550 Sixth Street
The CIBC at Sixth and Sixth wants to update their signage, and though it is very similar to the exiting signage, it doesn’t meet the strict guidelines of our sign bylaw, so they need a variance. No-one came to speak to Council on the matter, and Council moved to approve the variance.

---

Finally, we adopted the following Bylaw:

Development Cost Charge Reserve Funds Expenditure Bylaw No. 8159, 2019
This Bylaw releases money from our DCCs (the money developers pay us to pay for utility and other upgrades related to development-related growth) to pay for several of the infrastructure upgrades they paid for.

One more Council Meeting until Christmas!

We had a shorter Agenda in our Council Meeting this week, but a couple of important pieces were presented right at the beginning as Presentations:

Strategic Plan
Our Strategic Plan was presented by the Mayor himself. This was formally adopted in a meeting more than month ago, but we never had a chance to describe it in detail because that was a busy and long meeting. This outlines our vision, our strategic priorities as a Council, and some of the measures we will use to guide our decision making through to the end of this term. As we start delving deeper into discussions of our budget in the months ahead, this is our guiding document. You can read the entire document here.

2020 Climate Action Budgeting Framework and Ten Year Carbon Targets: New Westminster’s Seven Bold Steps
This report answers the oft-repeated question: What does a declaration of a Climate Emergency really mean?

When Council moved to support this declaration we gave staff clear direction: We want the City to set emissions goals that get us to where the Paris Agreement says Canada has to be, and we want staff to be bold in telling us what that transition looks like. We also wanted to make clear for the public where we are going so that operational and budget changes made in light of this declaration fit within a context.

This report outlines some ambitious goals for the first 10 years of this transition, with the hope to get our emissions down by 45% by 2030 by prioritizing the biggest sources of greenhouses gas emissions in the City. It includes 7 Bold Steps, each with a clear measure for 2030.

But more than these 7 steps, it is clear from this report that Climate Action is an all-hands-on-deck operation. It will be part of every departmental work plan, and our city ide priorities are going to be viewed through a climate lens. It is also going to come with some costs in the short term that we are going to have to bake into our financial plans. We will have, in the 2020-2024 Five Year Financial Plan, the first carbon-focused budget for the City.

I’m clearly not done talking about this, and as we go through the implementation of these ideas and shift in our budgeting, there will be a lot more discussion, but overall I am excited about this work. And note that by happy coincidence, the things that will change in the City to reduce emissions are also things that will make the City a more livable and healthy place: fewer cars burning less gas, more efficient housing, a more robust energy grid, and more green spaces.

2020 Utility Rates
As we are going through work on our budget, it is time to set some utility rates for next year. We have four utilities in New West, and the biggest cost driver in all of them is the cost of the stuff the utility provides – be that water, sewage treatment, tippage fees for solid waste, or wholesale electricity. I had fun drawing flow diagrams last year to show where this money goes, which you can see here.

The proposed increases for water/sewer/trash are consistent with what we talked about last year (we do this as part of 5-year plans), so nothing changed here.

The Electrical Utility, however, is proposing to shift how the 5% Rate Rider is managed. Instead of going into general utility revenue (like the BC Hydro Rate Rider that it was originally modeled on) we are taking a portion of the rate rider revenues to fund a Climate Action Reserve to fund the acceleration of some climate actions.

These are the proposed rate changes, and Council supported them in principle. This will now get baked into a Bylaw and Council will review again.

---

We then moved the following items on Consent:

Completion of Appointment of Members to the new Grant Committees
We talked last meeting about re-alignment of committees, but skipped over the Grant Committees, as they are a bit unique – they exist to provide community input to the job of sifting through our many grant applications to determine who gets those grants. We are also assigning a senior staff member to each of those grant committees to help guide the process from a policy side.

Recruitment 2020: Appointment of Chairs to 2020 Advisory Bodies of Council and External Organizations
This is our annual appointment of Council members to Advisory Committees, and internal and external boards. With the change in committee structures, there is quite a bit of shifting around here. I’m on the Electrical Utility Commission, the new Facilities, Infrastructure and Public Realm Advisory Committee, and will Chair the Sustainable Transportation Committee. I will also be a member of the Environment and Climate Task Force, the Facilities, Infrastructure and Public Realm Task Force, and the Sustainable Transportation Task Force.

TransLink/SkyTrain Guideway (22nd Street Station to New Westminster Station): Request for Construction Noise Bylaw Exemption
Translink is doing some guideway maintenance of the SkyTrain, which simply cannot happen during the day when the rails are energized and have trains running on them. They need a construction noise exemption to do this work.

Provincial Housing Needs Report Program
The provincial government now requires local governments to do annual Housing Needs Assessments. I was ready to get all huffy about downloading work, but the Provincial Government also provided funding to do the work! More good news is that Metro Vancouver is going to coordinate collective data collection to inform these reports as part of their work plan. So we are going to apply for the provincial funding to pay for the part of the report we need to do, and join our metro partners in the group data collection. I love it when governments work together.

705 Queen’s Avenue: Temporary Use Permit for Group Living Facility – Preliminary Report
Westminster House provides residential programs for women recovering from addiction. They run several support houses in residential areas in New Westminster. This is another house they would like to use for the same purpose, but need a Temporary Use Permit because the type of service they provide doesn’t strictly fit the zoning. This is a preliminary report, and the application will go to public consultation and an Opportunity to be Heard, so I’ll hold my comments until then.

550 Sixth Street (CIBC): Development Variance Permit to Vary Sign Bylaw Requirements – Consideration of Notice of Opportunity to be Heard
The Bank at 6th and 6th wants to replace their fascia signs, and though they are basically consistent with what is there now, they but they would not comply with the Sign Bylaw, so they are asking for a variance. This will go to an Opportunity to be Heard, so I’ll hold my comments until then.

330 East Columbia Street (Royal Columbian Hospital): Development Variance Permit to Vary Sign Bylaw Requirements – Consideration of Notice of Opportunity to be Heard
Perhaps not surprisingly, our Sign Bylaw also doesn’t reflect the unique signage needs of a Hospital, so RCH is applying for a variance for the signage on their new building, and some wayfinding signage around the campus. This will go to public consultation and an Opportunity to be Heard, so I’ll hold my comments until then.

221 St. Patrick Street: Development Variance Permit to Vary Height Limit – Consideration of Opportunity to be Heard
This property owner in Queens Park wants to lift their house to make an underheight basement in to a livable space. This requires a variance because the height of the house would be about two feet higher than currently allowed. This will go to an Opportunity to be Heard, so I’ll hold my comments until then.

Queen’s Park Heritage Conservation Area: Special Limited Category Study Completion – Official Community Plan Amendment for Consideration of First and Second Readings and Direction on Proposed Zoning Bylaw Amendment
This is our ongoing refinement of the Queens Park Heritage Conservation Area. In the original Bylaw, we had 86 properties in the “special study” netherworld between protected and not protected. Through further study, 33 of those were removed from protection, leaving 53. Through yet again, another level of evaluating the remaining houses, we are now looking at removing 7 more, leaving 46 which we would move into the protected category, which requires an OCP amendment.

We also had a request to formalize the zoning of a duplex in Queens Park, and identified two more that are in the same state – long-standing duplex, without the consummate zoning. Duplexes are exempt from protection in the QP Heritage Area, but all three of these duplexes are too young to subject to protection anyway.

This will, as you may have guessed, be going to a Public Hearing, so I’ll hold my comments until then.

DCC Expenditure Bylaw No. 8159, 2019
Development Cost Charges are money we collect from developers to pay for infrastructure upgrades identified to be required because of the increased density that comes with development. To release money from the DCC reserves to pay for that infrastructure work, we need an authorizing bylaw, which this is.

1111 Sixth Avenue (Wisdom Forest Early Learning Centre): Official Community Plan Amendment and Heritage Revitalization Agreement – Bylaws for First and Second Readings
The Shiloh Church on Sixth Ave near 12th Street is a designated heritage building, but the owners want to replace the accessory building beside with a new building to host a childcare centre. Because the property is designated, that need an OCP amendment to make this happen. This will go to Public Hearing on November 25th, C’mon out and tell us what you think.

---

The following items were Removed from Consent for discussion:

Amendment to the 2020 Schedule of Regular Council Meetings
We are going to adjust how we do Public Hearing days, starting our regular meetings at 6:00 and starting Public Hearings at 7:00. This has a couple of advantages. We can get some priority work done before the Public Hearing starts, reducing the amount of staff who have to stick around late into the evening for longer Public Hearings, and it gives people with busy schedules an commutes a little more time to get to City Hall if they want to take part in the Public Hearing. We will try this out a few times, and I suspect it will work better.

User Fees and Rates Review
As part of our annual budget work, we review our fees for everything from cemetery plots to renting studio space to connecting your house to electrical service. Each department compares the fees to the actual cost to provide the service, and compares us to other municipalities and comes up with recommended changes. Most changes are linked to CPI (a 2% increase this year). One thing going up more is the charge for car storage in public space, which we talked about last meeting. We also removed the charge for casket services for infants, which I think is a subtle nod to being a more compassionate City.

---

We then did our usual multiple-reading bylaw exercise, which included moving Adoption fo the following Bylaws:

Delegation Bylaw Amendment No. 8163, 2019
This Bylaw that shifts some language in the Bylaw that delegates some of Council’s responsibility to senior staff so they can do their jobs without waiting for us to meet and review everything was adopted by Council.

Revenue Anticipation Borrowing Amendment Bylaw No. 8158, 2019
This Bylaw that allows the City to borrow up to $3Million in the very short term to keep us from going overdraft, which we renew every year and hardly ever use was nonetheless adopted by Council.

Street and Traffic Amendment Bylaw No. 8160, 2019
This shift in how we define “truck” to better coincide with neighbouring communities was adopted by Council. Keep on Truckin’, but please stick to regulated Truck Routes.